Windows, Mac, iOS.
You can list the artworks with key information such as artist's name, title, date of creation, dimensions, etc. The input of additional information such as location, availability, technique or category is facilitated by the dropdown lists, created as you enter values.
Each artwork can be represented by 3 images. Images can be resized automatically while inserting them or later on, in order to be sent by email, along with the work's description. Numerous print templates allow you to print and save as PDF the lists, certificates of authenticity, artworks presentation sheets, etc.
You can record any type of events: exhibition, art fair, consignment, customer proposal, etc., then easily create and print all kind of documents you need: price lists, labels in several formats, tags, consignment forms, lists of insured values... You can automatically add selected works to an event, class events by category and view related events directly in the work record.
vGallery includes a complete address book module, which makes it simple to manage your contacts. You can create mailinglist, group contacts by categories; personalize each contact with an unlimited number of subcategories such as interests, favorite artists, preferences, etc...
You can prepare the mailing of invitations depending on country or tariff zone and choose your favorite label template.
Invoices related to the contact are automatically displayed in the contact record.
Thanks to support of vCard, you can export and import contacts without going through a manual entry.
Edition and printing of invoices
You can create any type of invoices: sales, commission, pro-forma, credit note, etc... Information relative to client and artwork can be automatically fulfilled from the Address Book and Works module.
The calculation of prices with or without taxes, tax amounts, discounts and balance due is done automatically.
Unpaid invoices are indicated by a color icon while the payments table allows you to manage installments.
The Export data to Microsoft Excel feature will greatly facilitate the task of your Accounting Service, during the annual review.
You can list the books available for sale or for consultation, with all their details: price, ISBN number, number of copies in stock, etc... Registered books can be found in the Invoicing module and added to an invoice in one click. You can also search, sort, create lists of books according to your desired criteria.
Managing documents and press articles
Press & Documents module allows you to import articles as Word or PDF documents or compressed in .zip folders. You can create categories and classify items according to the subject, link them to an event, artist, etc...
Search, Automation, Printing
The first goal of a database is to help you find what you are looking for as quickly as possible. vGallery fulfills this role thanks to its powerful search capabilities. Combined with its sorting features, it allows you to organize the information you need in a specific hierarchy.
Found data can be exported, printed or, when it's possible, transferred to another module.
The interoperability between modules greatly accelerates the input of information while avoiding typos.
Printing templates are customizable. They cover almost all printing needs the art gallery can have. You can also create PDF documents, natively on Mac and iOS and using a free software on Windows.
Import, Export, Sharing
vGallery recognizes vCard and most other formats so you can quickly import your contacts from other applications.
You can add artworks by importing images per batch. Then, you can assign categories, series, etc., to works created this way in a single operation.
You can transfer your data to Microsoft Word, in order to have an almost unlimited choice of templates for letters and labels. You can also easily export data to other applications using one of most current formats.
The database can be shared between multiple users which allows them to work simultaneously.
The main menu is flexible. You can organize menus according to your preferences and hide the modules you do not use.
A General Preferences panel and a separate preferences panel for each module are available.
The Identity panel allows you to insert the header and footer with your logo and information. vGallery also includes customizable print templates.
We provide the personalization of print templates on demand. You just need to provide us with an example of documents in one of the current formats (PDF, Word, InDesign, Illustrator). Prices depend on number of templates you wish to personalize. Please contact us for more details.
French, English, Italian. The language is selected dynamically according to that of your operating system.