Usage Tips
Creating and Deleting Records
To create a record, click on the in the main window, then on + Add New. You can also use the keyboard shortcut Cmd+N (macOS) or Ctrl+N (Windows).
Deletion is done via the same menu, then clicking on More, then Delete. Or by using the keyboard shortcut Cmd+E (macOS) or Ctrl+E (Windows).
To edit a record, use the Edit button at the bottom of the main window.
Using Options
The User Settings panel, accessible via the vCollection > User Settings… menu from the menu bar or by clicking on the [Settings] button at the bottom left of the main window, gives you access to several options grouped under 5 tabs.
Main Options
1 General
Enter references automatically
This option allows automatic entry of reference numbers. By clicking on Settings, you can specify the prefix, numbering type (001, 002, etc.) and starting number. The Initialize button applies the new rules to all existing records.
Insert images as reference
Check this option if you wish to keep only a link to the images you want to insert. Be careful not to move or delete images after insertion to avoid breaking the links between records and images.
Resize images on insertion
Check this option so that images are automatically resized according to the chosen settings.
Fit images to frames
This option, checked by default, crops thumbnails to fit the square format of the vignettes.
Show reference in header
This option displays the reference just below the artist's name in the main window.
2 Backups
The content of the Backup tab is detailed in the Backing up data chapter.
3 Printing
The Print tab allows you to show or hide page numbers and print dates in print templates, as well as to define a title in list templates.
4 Update
The Update tab allows you to enable or disable automatic checking for updates when the application starts.
5 Other…
Hide prices
This option hides purchase and insurance prices in the main and edit windows.
Hide artist name
Here you can hide the artist's name. This option can be useful if the records in your collection come from a single artist or if your collection does not reference artworks.
Multiple Selections
If you wish to manually select multiple records, click on a record in the list while holding down the Shift key on your keyboard. The selected record displays a gray dot at its right end (see screenshot below). Deselect the record using the same method.
The same operation can be done via the Records > Mark/Unmark Record menu from the menu bar, or via the More > Mark / Unmark menu in the main window.
Manual multiple selection allows you to easily isolate a set of records via the Records > Show Marked Only menu. Records isolated in this way can be processed (printed, deleted, etc.) in a single operation.